StartEaseHelp / Employers
Reports & forms: every report in the dropdown
What each report shows, which law requires it, and how to record that you paid or filed.
Open Reports & forms. Choose a report in the first dropdown and the year in the second. Reports appear after your first payroll is approved.
| Report | What it shows | Why you need it |
|---|---|---|
| Monthly tax deposits | Federal income tax, Social Security and Medicare to deposit, with the due date. | Federal deposits. How |
| Form 941 (quarterly) | The totals for the quarterly federal payroll tax return. | Filed each quarter. How |
| Form 940 / FUTA (yearly) | Federal unemployment tax by quarter. | Filed once a year. How |
| State reports (every state) | The reports for each state where you have employees. | State filings. |
| State unemployment (quarterly) | Wages and unemployment tax by state, each quarter. | State unemployment reports. |
| W-2 (per employee) | Each employee's W-2 boxes for the year. Pick the employee at the top. | Give to employees and file with the SSA by January 31. How |
| W-3 (totals) | The totals of all W-2s. | Sent with paper W-2s to the SSA. |
| 1099-NEC (contractors) | Contractors paid at or above $2,000 in the year. | Give to the contractor and file with the IRS. How |
| I-9 and new-hire report | Each new hire's I-9 dates and the state new-hire report due date. | Within days of the hire date. |
| Local taxes (paid by hand) | City or county taxes that you pay yourself. | Local filings. |
Download or copy
- Download whole report: a file of the whole report.
- Copy for Excel and Download CSV above each table.
After you pay or file
StartEase does not pay or file for you. You pay or file with the agency, then record it at the bottom of the report, in Paid / filed record:
- Select Mark paid (or Mark filed) next to the item.
- Enter the date and the confirmation number.
- Upload the receipt (PDF or image).
| Status | Meaning |
|---|---|
| Upcoming | Not yet due. |
| Due soon | Due within 14 days. |
| Overdue | Past the due date and not recorded. |
| Paid / Filed | You recorded the date, confirmation and receipt. |
Note. Marking an item done only records it for you. Only the agency's own site confirms that a payment or filing was received.