StartEaseIs Managed payroll right for your company?
Questions to ask, what to prepare, and how to start.
Managed payroll may fit if payroll takes your team time you would rather spend elsewhere, you have employees in more than one state, or you want a person to handle filings and notices. You approve every payroll and task, and you can stop at any time.
- If payroll takes time you would rather spend elsewhere, it may fit.
- You prepare a few details. We never ask for bank logins or passwords.
- Your first tasks are proposed. You approve them.
Ask yourself
- Who runs payroll today, and what happens when they are away?
- How many states do you have employees in, now and in a year?
- Have you had an agency notice, a late deposit or a wrong return?
- How many hours a month does payroll take your team?
- Do you want to see the hours and fee for each piece of work before it starts?
See also Managed payroll compared with software you run yourself.
Gather these before your first call
- Your company's EIN letter and legal name.
- State tax account numbers, if you already have them.
- Year-to-date payroll totals, if you have run payroll this year.
- A list of your employees and contractors, with pay rates.
- Signed Form W-4 and Form I-9 for current employees, if you have them.
- Any open agency notices.
Do not email bank logins, passwords or screenshots showing account numbers. Bank details are entered on secure screens.
Your first 30 days
| When | What happens |
|---|---|
| Week 1 | Your manager proposes setup tasks with hours. You approve them. |
| Week 2 | State registration and employee onboarding, where needed. |
| Week 3 | Your first payroll is prepared and checked against 14 rules. |
| Week 4 | You review and approve it. The ledger shows every fee. |
The timing depends on your states and your records. Your payroll manager confirms it with you.
What we ask when you join
- Company details and tax IDs, on secure screens.
- Company bank details and your team's direct-deposit details, on secure screens.
- Your employees and contractors, and how each is paid.
- Your state registrations and any agency notices you have.
- Who makes federal tax deposits: your company, or StartEase as your authorized agent (IRS Form 8655).
We never ask for bank logins, passwords, an EFTPS PIN or screenshots showing account numbers, by email or chat.
What happens next
- Your manager proposes the first tasksSuch as setup and state registration, with hours.
- You approve themIn Manager tasks.
- Your first payrollYour manager prepares it. You review and approve.
- You see every feeOn the ledger.
Start
Write to hi@starteaseai.com, or use Book a meeting on the pricing page.
Questions people ask
Can I stop using Managed payroll?
Yes, at any time. Records we must keep by law are kept.
What do you ask when I join?
Company details and tax IDs, bank details and direct-deposit details on secure screens, your employees and contractors, your state registrations, and who makes federal tax deposits. We never ask for bank logins, passwords or an EFTPS PIN.
Can the manager use more hours than I approved?
No. Hours stop at the estimate unless you approve more.
Does StartEase pay my team?
No. You pay from your own bank.